Workplace giving allows employees to make tax-deductible donations to local charities through payroll contributions or single payments by cash, check or credit/debit card. Through workplace giving, the employer and its employees work together to benefit the community. Many employers match their employees’ contributions.
Starting a workplace giving campaign is easy:
Your organization assigns a campaign coordinator and establishes a timeline for your campaign. Distribute pledge forms and campaign brochures to all your employees. (Your campaign can occur at any time of the year; however, most campaigns take place in the fall. This allows you to deduct pledges over the course of the next calendar year.)
We are here to help. Do you need ideas on how to promote your campaign? Do you want to do a kick off celebration? Representatives from Community Shares and our member agencies are available to attend kickoff events, present information on Community Shares’ agencies, answer questions, and/or attend campaign celebration events.
At the end of the campaign, the campaign coordinator(s) collects pledge forms and completes a campaign report. Make a copy of each pledge form that is marked as a payroll deduction. The original of ALL the pledge forms goes into the campaign report envelope. The copy of pledge forms with a payroll deduction is given to your payroll department.
Your payroll department will use pledge forms you copied to set up an automatic deduction and a liability account. Designations can be sent to Northwest Ohio Community Shares via check or ACH on a schedule that works best for you – every pay period, monthly or quarterly.
Community Shares works with other fundraising federations in a number of workplaces. Conducting a side-by-side campaign with Community Shares requires minimal additional work. Please contact us at (419) 243-6637 for more information!
